Summary Overview of The Byerly Foundation for 2015/16 fiscal year
Board Members –
Brianna Douglas, Chair; Bob Brown, Treasurer; Jerome Reyes, Secretary; Rainey Knight, Alvin Heatley; Harris DeLoach; Barry Saunders; Nancy McGee; Bill Perry; Chris Frazier and Lex West. Staff – Dick Puffer, executive director and Shelagh Hendrickson, administrative assistant. Subsequent to the start of the new fiscal year Roger Schrum has joined the Board and Harris DeLoach did not seek a second term. Shelagh Hendrickson left the Foundation after approximately 18 years to take another job.
January/February – A strategic conversation
Charles Weathers facilitated a strategic conversation among the Board Members on a Saturday morning at the end of January. (January 30) This strategic thinking discussion resulted in board members getting more familiar with each other and more familiar with the role of our Foundation in the Hartsville community. There was not an entire strategic planning process yet the strategic conversation resulted in the development of a re-focused Vision. Mission and Values for The Byerly Foundation.
VISION – The Board’s vision for Hartsville is a “caring community where all people have the opportunity to improve their quality of life.”
MISSION — “To serve as a catalyst for positive change by working with public and private interests to improve educational, economic and social outcomes for our citizens.” The major alteration in the mission is looking at social outcomes as a clearer way to measure quality of life issues.
- Integrity — We value the trust of the public and believe that operating with integrity contributes to the Foundation’s credibility.
- Sound Stewardship – We will leverage the assets to achieve the mission and will preserve the corpus to ensure sustainability of the The Foundation.
- Local Focus – In all we do, we will serve Hartsville, S.C.
- Compassion – We will demonstrate both empathy and understanding when dealing with the challenging needs facing our community.
- Inclusivity – We value the opinions and insight of all stake holders and we will seek their feedback to help inform our policies , positions and decisions.
- Collaboration – We will be a conduit that facilitates the development and strengthening of mutually-beneficial organizational relationships that work together on behalf of Hartsville.
A major result of the articulation of these values was a conscious focus on activities that reinforced the values as a driver of Foundation action.
- Values considered when thinking of a change in investment managers
- Values at forefront of discussion during the grant-making process
- Values considered when expanding capacity building for other non-profits
- Values considered when deciding projects with which to become associated
Strategic Considerations –
The strategic considerations that evolved from the conversations guided most of the Foundation action throughout the fiscal and calendar year. Those considerations are:
1 – What are our funding priorities?
2 – How will we measure outcomes and impact?
3 — Does the current funding model need to be modified?
4 – How will our work demonstrate that we strive for access for all?
5 – What’s our succession plan?
At the end of the year the Board made the decision to change investment manager s and an RFP was sent out with the Board deciding to retain Vanguard as the new managers of The Byerly Foundation portfolio with an emphasis on passive management of the portfolio.
NEW WEBSITE – Early in the year the Foundation worked with a supplier to create new more dynamic website to provide a more open path to Foundation news and activities. The web site was combined with a more active social media presence to highlight both grantees and The Foundation as they engaged in programs and activities around the community. www.byerlyfoundation.com
- Executive Director worked to help facilitate a task force for city to determine if it City would apply for the 2016 All-America City Award.
- Foundation worked with the planning efforts of the All-America city team and helped underwrite the costs of travel to the competition with a special grant.
- Nearly all of the projects highlighted in the All-America city application were funded in part by Byerly Foundation grants, which was a solid demonstration of the mission of The Foundation.
- Foundation worked with a new committee after the All-America City Award to sponsor and develop an Early Childhood Symposium for the many different groups working on early childhood issues.
- Foundation sponsored and organized a leadership event for non-profit executive directors and other leaders to sharpen their leadership techniques.
- Foundation sponsored non-profit leaders to attend a LIVE2LEARN John Maxwell focused leadership program.
- The emphasis on outcomes altered some of the grant thinking for The Foundation and we sponsored two grant writing seminars to help local grant developers think more clearly about their organizations and how Byerly grants help create a significant impact in the Hartsville area.
- On a couple of occasions the Board met with city officials and outside developers to hear first-hand about ideas to strengthen city.
- Several Board members are involved in a variety of organizations and their input added depth and breadth to efforts like the Neighborhood Revitalization efforts that are ongoing in South Hartsville.
- The Foundation worked with the TEACH Foundation and FIRST STEPS to establish a base line discussion of the history of collaboration for building a stronger Hartsville as a potential move to be able to work more closely with the Duke Endowment as they develop future projects in our area.
There were 23 grants requested and the following 11 grants were approved In 2015/2016 grant making:
Education/Economic Development –
- Edventure Satellite Children’s Museum – a matching grant for $500,000. As part of this grant, the Byerly name will be included in the name of the museum building in Hartsville.
- Cypress Adventures – a matching grant of $50,000 for programming
- GSSM – a grant of $50,000 for the implementation of the STARTSVILLE program at GSSM
- Boys and Girls Club of Hartsville was awarded $54.175 for after-school programs
Economic Development/Social Needs
- Habitat for Humanity for $100,000 over two years for Neighborhood Revitalization
- Way-finding signage to City of Hartsville for $9.500
- Byerly Park $35,000 for new basketball courts and new volleyball courts
- South Carolina Humanities for a photo exhibit on WORKING in America at the Black Creek Arts Council for $5,000
- Darlington County Disabilities and Special Needs to help with renovation of one of resident houses for $13,861
- Hartsville Soup Kitchen received $60,000 to expand the kitchen area
- Pee Dee Coalition against Domestic and Sexual Abuse received $24,684 for a staff person at the Durant House in Hartsville
The Foundation also rescinded the $500.000 matching grant that had been awarded to the Center Theater of Hartsville the previous year. The Building Commission Board was not able to raise matching funds for the grant in the designated time frame.
The Board also is still making payments to the $1.5 million dollar pledge for the DeLoach Center at Coker College. That grant will be paid completely in 2017 with a $125,000 payment.
As the Board reviewed grants for this grant-making cycle it used six questions that were discussed during the strategic conversation back in January and February. Grantees were asked to incorporate answers to these questions in their grant requests:
- What is your organization aiming to accomplish with this funding
- What are your strategies for making this happen?
- What are the capabilities of your organization for making this happen?
- How will your organization know if it is making progress?
- What have you or have you not accomplished so far?
- Most importantly how will this grant make Hartsville an even better community?
FINANCIAL BOTTOM LINE
The Byerly Foundation began the new fiscal year with $20,252,933.28 on October 31,, 2016.